⚙️ System process log
VenueOS Engine — Live
📲 WhatsApp message preview
Sample of what each guest receives — personalised per person
🏛️
Grand Hall Events
Business Account · Online
Hi Sarah! 🎉
You're invited to the Chen Wedding on June 28.
To make sure your meal is perfect, please let us know your dietary preferences. Takes 30 seconds:
👉 venueos.io/d/a8f3k2
(This link is just for you, Sarah)
You're invited to the Chen Wedding on June 28.
To make sure your meal is perfect, please let us know your dietary preferences. Takes 30 seconds:
👉 venueos.io/d/a8f3k2
(This link is just for you, Sarah)
10:02 AM ✓✓
Per-guest personalisation:
✦ Name swapped per guest
✦ Unique token in the link
✦ Bot pre-loads name + table when they tap
✦ 500 guests = 500 unique messages, 1 click
✦ Unique token in the link
✦ Bot pre-loads name + table when they tap
✦ 500 guests = 500 unique messages, 1 click
New leads today
7
↑ 3 from yesterday
Tours booked
4
↑ This week
Avg response time
38s
vs. industry avg: 4.2h
Leads this month
24
↑ All handled by AI
Lead Revival Bot
Responds to every lead in under 60 seconds across all channels, 24/7.
Tour Booker Bot
Qualifies leads and books tours into your calendar — no phone tag.
Dietary Restriction Bot
Collects guest dietary info and delivers a clean kitchen report.
Recent activity
New lead: Sarah & James M.
Instagram DM · Responded in 28s · Hot lead
2m ago
Tour booked: The Patel Family
Saturday Jun 21 · 10:00 AM · Garden Room
41m ago
Follow-up sent: R. Thompson
Day 3 follow-up · WeddingWire lead
1h ago
Kitchen report ready: Chen Wedding
47/50 guests responded · Jun 28 event
3h ago
Tour reminder sent: M. Rodriguez
Tour tomorrow at 4:00 PM · WhatsApp sent
5h ago
Leads by channel this month
Instagram
9 leads
38%
WeddingWire
7 leads
29%
Website
5 leads
21%
WhatsApp
2 leads
8%
Google
1 lead
4%
Total leads
24
↑ 6 this week
Avg response
38s
Industry: 4.2 hours
Hot leads
6
Ready to book tour
Converted
11
46% conversion rate
All leads
| Contact | Source | Event | Date | Status | Response | Bot status |
|---|---|---|---|---|---|---|
Sarah & James Mitchell sarah.m@gmail.com | Wedding · 180 guests | Aug 2026 | 🔥 Hot | 28 sec | 📅 Tour offered | |
The Patel Family priya.patel@outlook.com | 💒 WeddingWire | Wedding · 220 guests | Oct 2026 | ✅ Tour booked | 52 sec | ✅ Tour confirmed |
Acme Corp — HR Dept events@acmecorp.com | 🌐 Website | Corporate · 90 guests | Jul 2026 | 🔥 Hot | 1 min | 📅 Tour offered |
R. Thompson rob.t@rogers.com | 💒 WeddingWire | Wedding · 140 guests | Sep 2026 | ⚡ Warm | 44 sec | 💬 Day 3 sent |
Jennifer Okonkwo j.okonkwo@gmail.com | Birthday · 60 guests | Jul 2026 | ⚡ Warm | 19 sec | ⏳ Awaiting reply | |
David & Claire Santos dsantos@hotmail.com | 🌐 Website | Wedding · 200 guests | Nov 2026 | ❄️ Cold | 33 sec | ❄️ Day 7 sent |
Live bot conversation
🏛️
Grand Hall Events
AI Assistant · Online 24/7Follow-up sequence
Instant reply
Within 60 seconds of any enquiry on any channel
Day 1 follow-up
Sends if lead hasn't responded to first message
Day 3 follow-up
Different angle — social proof + availability nudge
Day 7 final touch
Last attempt before marking as cold
Tours this month
11
↑ 4 from last month
Show-up rate
91%
With AI reminders active
Next tour
Tue
Jun 17 · 4:00 PM
Conversion rate
64%
Tours → bookings
Book a tour — live demo
📅
Grand Hall — Tour Booking
Checking live calendar...Available slots — June 2026
Tue Jun 17
4:00 PM · 45 min
Sat Jun 21
10:00 AM · 45 min
Mon Jun 23
3:00 PM · 45 min
Wed Jun 25
11:00 AM · 45 min
Fri Jun 27
2:00 PM · 45 min
Sat Jun 28
9:00 AM · 45 min
📲 Booking sends a WhatsApp confirmation + reminders 24h and 2h before the tour.
Upcoming event
Jun 28
Chen Wedding
Responses
47/50
94% response rate
Restrictions
12
Across 8 tables
Kitchen report
Ready
↓ Download below
Guest intake — live bot
🔗 Guest opened their unique link · Name & table pre-loaded
🍽️
Grand Hall — Chen Wedding
Guest check-in · Jun 28Kitchen report — Chen Wedding
| Table | Guest | Restriction | Severity |
|---|---|---|---|
| Table 2 | M. Chen | Nut-free | Severe |
| Table 2 | L. Chen | Vegan | — |
| Table 4 | R. Singh | Nut-free | Mild |
| Table 4 | A. Singh | Gluten-free | Celiac |
| Table 7 | J. Brooks | Dairy-free | Mild |
| Table 9 | S. Williams | Nut-free | Anaphylactic |
Guests loaded
12
From uploaded list
Links generated
12
↑ Unique per guest
WhatsApps sent
0
Ready to send
Responses
0
Waiting for guests
Upload guest list
📎
Drop your guest list here
CSV or Excel · columns: Name, WhatsApp, Table
Or paste numbers manually
How it works
1
Upload guest list
CSV or Excel with name, WhatsApp number, and table
2
System generates unique links
One secure token per guest — automatically, instantly
3
One click sends all WhatsApps
500 guests = 500 personalised messages in under a minute
4
Kitchen report fills automatically
Bot greets each guest by name — they just answer one question
🔒 Each link is unique and secure. Guests can only see their own information.